More To use the Finder to view the projects assigned to the contract specified in a detail: If you are invoicing a customer other than the contract customer, the customer specified on the invoice must use the same currency as the contract customer. To prorate tax reporting amounts you enter manually on the Taxes tab to the document details on original documents, click the Distribute Taxes button. (Accounts Receivable selects the rate to display from the screens in Currency.). The customer number identifies the customer whose account will be updated when you post the document. The amount (before included taxes) used as the base for calculating sales tax for the tax authority. OpenAccounts Receivable > A/RTransactions > Invoice Entry. To calculate the amount for this field, the program uses the terms and due date entered for the invoice. The date you incurred the expense. Accounts Receivable calculates and displays the retainage amount and retainage due date for the selected document, but you can change them, whether or not the document is job-related. The payment schedule divides the invoice total into the number of payments specified by the terms code. As you read this review, it's important to remember that I tested the Sage 300c cloud version (which begins at $75 per user per month) for its small to midsize enterprise (SME) general ledger accounting capabilities. In the time between my general ledger and ERP tests, Sage released a number of additional modules to its cloud version. The due date is used to age outstanding payments on customer statements and aging reports. You cannot use a contract that is on hold if it has never been opened. You specify the payment number when applying receipts or entering adjustments to an invoice with a multiple payment schedule. Edit multiple payment schedules that are calculated for invoices. If you are adding the invoice in Accounts Receivable, specify the number of the contract affected by this transaction, if you know it. You can use Accounts Receivable by itself or as part of an integrated system with other Sage 300 programs. Do not select the option if you want to enter the tax reporting information manually for the document and detail lines. This amount is the sum of the details including all taxes. This field displays the information entered in the primary ship-to location record, if one exists for the customer, unless you enter a different ship-to location. For example, the number of companies allowed by the software is unlimited in the Advanced and Premium versions but limited to five in the Standard version. For example, in the Inventory module, "Price by Cost" plus a percentage or amount, and "Price by Weight or Quantity" are only available in the Premium version when I was testing. Tax group, tax authority, tax class, and registration number. Subscribing to a newsletter indicates your consent to our Terms of Use and Privacy Policy. With cloud-based software, mobile access is especially important and should be simple and trouble free. Sage views the entire 300 platform as a single product no matter how it's delivered, but there were still functional differences between the two when I tested Sage 300c. You can use batch and entry numbers to trace transactions through the Accounts Receivable system and, if you use the numbers as the descriptions or references for G/L transactions, into your general ledger (unless you consolidate the transactions during posting in Accounts Receivable). You can then choose whether to continue entering the invoice. Use the Calculate Tax Reporting option to specify whether Accounts Receivable will calculate the tax reporting amounts for the document and its details. ), For a fixed price project or a cost plus project that uses the, Highlight the detail line, then click the, Highlight the category you want to use in the detail, click.
National Accounts Management in Sage 300 ERP You select the Retainage option to indicate that retainage applies to the document you are entering. If you do not select the Calculate Tax Reporting option, when you enter original invoices, debit notes, and credit notes, you must enter the tax reporting amounts for each tax authority listed on the Taxes tab. If you use multicurrency accounting, the account set also includes unrealized and realized exchange gain and loss accounts. (Billing for projects using these accounting methods is determined at the project level.). He has been a programmer, accountant, Editor-in-Chief of Accounting Technology magazine, and the director of an imaging and printing test lab. You can assign a different tax group or change the tax class or taxable status for the customer (on the Totals tab) or any of the detail lines you enter with the document. If you use Order Entry, type a code that you have set up in Order Entry or select it using the Finder. This field displays the total amount of taxes not already included in detail prices. When you select an optional field code, the program displays the description from the optional field setup record. A long-time player in the general ledger accounting space, Sage Software has built up its product portfolio primarily through long-term acquisition. Some others of interest that I didn't get a chance to test include advanced payroll that incorporates HR, MICR check printing, document management, and service and maintenance agreement management. Accounts Receivable uses posting dates, rather than document dates, to select open documents for revaluation, so that exchange adjustments are posted to the correct fiscal year and period. You can also leave the field blank. But its functionality and expansion modules are limited, and it lags slightly behind the competition in drill-down and customization features. If you enter the tax reporting amounts manually, use the Derive Rate button (in the Tax Reporting Currency Rates section) to compute the exchange rate for the tax reporting currency. The program uses the retention period to calculate the due date for the retainage. Sage EFT Processing. You can then choose whether to continue entering the invoice. To print a detail comment on the invoice, credit note, or debit note, change the Print Comment field to Yes. If the specified resource is either no charge or non-billable, the program sets the unit price to zero, and you cannot change it. Note: A multiple payment schedule appears for an invoice only when you select a terms code that uses the Multiple Payment Schedule option. Sage CRM is actually not an integral part of Sage 300 ERP, but the server and single-user license are well integrated and link directly to the sales order and purchase order modules. This is the amount of the discount the customer can take if payment is made by the discount date. Credit information, including a credit rating and a credit limit. Sage Document Management Link & Notes. You can accept or delete the optional fields that appear as defaults, and you can add other optional fields that you have set up for invoice details. If you consolidate G/L transactions, the posting date for consolidated entries is the last date of the fiscal period. Sage 300 ERP, however, has no trouble qualifying for that designation. Adding, Editing, or Deleting a Credit Card for a Customer, About Importing and Exporting Accounts Receivable Records. find important information and instructions. Payroll Product Update Q1 2023 Release Notes, U.S. This put the two versions much closer as far as functionality goes. It also sets the aging date from which invoices, credit notes, and debit notes are aged on statements and reports. You can also delete any of the salespersons assigned to the document, or add others. If you use exactly the same optional fields in customer records and on invoices, the program assigns the optional field values used in the customer record to transaction details that you add in the A/R Invoice Entry screen. Features include custom reporting and advanced data insights, payments, manufacturing and distribution, and productivity boosts. Its enhanced inventory, HR, CRM, and business intelligence (BI) certainly add up to enough capability to call this a true ERP tool. Customizable, ribbon-based navigation menus. But Sage is more often associated with midsize implementations so it's worth pointing out that the suite is capable of much more. For more information, see About Customer Statistics. Tip: You can also enter export declaration numbers for specific invoice details, on the Details table on the Document tab. None of the ERP systems I reviewed can be considered inexpensive, and that's also true of Sage 300. The amount shown includes taxes, discounts, and any prepayment made. More To use the Finder to select a contract that use the same currency as the specified customer: Accounts Receivable displays the cost class associated with the selected category in Sage 300 Project and Job Costing. Account type (balance forward or open item). However, if an optional field is required, do not delete it. You cannot change the currency code. More You can record background information for the customer, such as: For more information, see About Customer Numbers. The account description for the revenue account you enter appears in the Account Description column.
PDF Sage 300 2019 Accounts Receivable User's Guide - Acute Data Systems The posting date also determines the year and period to which to the transaction is posted. You normally enter the credit note or debit note at the same exchange rate. You can change due dates at any time until you post the invoice. Deleted batches are also reported on the Batch Status report. You must enter a discount date before you can enter a percentage.You can change the discount percentages at any time until you post the invoice. UsetheA/R OptionsscreenandtheA/R G/LIntegrationscreentospecifyhowyourreceivables systemwilloperate.
PDF Sage 300 ERP Processing Guide - Helpjuice Sage Software lists almost 30 different application modules for the Sage 300 ERP system (including the ones listed earlier). An optional "short name," an abbreviation or acronym that represents the customer.
Sage 300 2021 Accounts Receivable User's Guide - pdf4pro.com The display of third-party trademarks and trade names on this site does not necessarily indicate any affiliation or the endorsement of PCMag. The sum of the detail amounts must equal the total for each tax authority on the Taxes tab. Default values appear for the optional fields, as follows: Note: This tab appears only if you use multicurrency accounting and you are entering a document for a customer who does not use the functional currency. Pretty much all SME software is going to cost significantly more than any list price quoted to you by a salesmanthat's just the price of deploying and configuring software through a third-party professional service provider. You can change the amount if you do not select the Calculate Tax option. For a basic contract or for a fixed price or cost plus project, you can enter a resource code or leave the field blank. Your accounts receivable report is then automatically updated, helping you keep track of any outstanding invoices. You cannot add the transaction until you enter a value for the optional field. You can click the, On the Invoice Entry screen, you can select an existing ship-to location that you have defined for the customer, or click the, You can use only billable projects on Accounts Receivable invoices.
About Accounts Receivable Customers - sage-300 Select the Calculate Tax Reporting option if you want Accounts Receivable to calculate the tax reporting amounts automatically using the Tax Reporting Currency Rate information you specify.
PDF Sage 300 Construction and Real Estate Accounts Receivable Sales Sheet To use Sage Intelligence Reporting Cloud, users must be assigned to a security group with Financial Reporter security authorization for Sage 300 General Ledger and Sage 300 Web API security authorization for Sage 300 Common Services.. Also, for the ADMIN user you must customize two Sage 300 program files. If your A/RG/L Integration options specify batch numbers as the description or reference for general ledger transactions, the batch number appears with the transaction on Accounts Receivable reports, such as posting journals and the G/L Transactions report. This description appears with the document information on the Invoice Batch Listing and the Invoice Posting Journal. The customer's default terms code appears when you enter the customer number for the invoice, but you can change to any other terms code you have defined in Accounts Receivable. So, if you are setting up an organization with multiple companies, subsidiaries, divisions, and locations, then you may need the account structure flexibility that the Premium version provides. If the contract is on hold, the program warns you. Discount dates are calculated for multiple payment schedules only if the terms code includes discount information. Accounts Receivable Screen Guides. Get paid on time, every time. Your Challenge Sage 300 ERP helps you slash the time and cost associated with complex processes and redirect those resources toward growing your This column appears only for original invoices, debit notes, and credit notes to which retainage applies. Click this button to recalculate the tax amount when you change the customer tax class for the invoice. l Chapter 6: Printing Accounts Receivable Reports Use Accounts Receivable report screens to print setup reports and analytical reports. If retainage terms are specified in the customer record, the retainage terms code from the customer record is used as the default retainage terms code for the invoice. Another major area of focus has been to make certain the integration between our powerful new Sage Billing and Payment solution and the Sage 300 ERP Accounts Receivable (AR) module is robust. Click this button to delete a selected record, account, batch, or transaction.
PDF Sage 300 2021 Accounts Receivable User's Guide You enter job-related retainage amounts, retention periods, and retainage due dates with each job detail. If you do not have an item list, or if your item list does not contain the items you want to use, either add the items in the Items screen, or select (or create) a batch for summary invoice details and enter this document as a summary detail type. Order Entry (if you use it) also uses these details as defaults when you create an order for the customer. Published: June 29, 2022 2022 The Sage Group plc or its licensors. You purchase only the modules you require, and they'll seamlessly integrate into a financial suite or ERP system specifically suited to your business needs. These fields appear on the A/R Detail Taxes screen for both summary and item invoices. You use the Rates tab to change the rate type, rate date, and exchange rate for an entry that is not in the functional currency. You can change payment amounts as needed, but the total of all payments in a schedule must equal the invoice total. You use the A/R Customers screen to transfer most of your customer information to Accounts Receivable, and to maintain information about your customers after setup. A retainage tax base does not apply if tax on retainage is reported when you post the original document. You can mix and match these with the available Sage 300c modules by using data import and export, but why would you want to make operations and setup more complex than it has to be? More Accounts Receivable displays the retainage percentage, retainage rate, and the retainage terms from the customer record. Also missing is any sort of process navigation.
Tables and Data Flow of the Sage 300 ERP System Manager Module When you post the document, Accounts Receivable updates the specified contract, project, category, and (if required) the resource in Project and Job Costing. You may unsubscribe from the newsletters at any time. You use the batch date as part of your audit trail and to select batches to print on the batch listing and batch status reports. For information, see About Importing and Exporting Accounts Receivable Records. This discount, together with any prepayment entered with the invoice, is subtracted from the document total to calculate the amount due. On the Recurring Charges screen, you must select an existing ship-to location that you have defined for the customer. Click this button to start a new transaction. A due date is assigned to each payment. Specify a ship-to location for the document. (You can choose whether to age credit notes and debit notes by document date or treat them as current transactions. For more information, see "About Importing and Exporting Accounts . This puts the platform at a disadvantage against not only well-known names such as those mentioned earlier but even mature players that aren't so well-known, including Open Systems Traverse ($175.00 Per User Per Month at Open Systems)(Opens in a new window) . Accounts Receivable displays the fiscal year and period to which the document will be posted. You are required to enter resources only for details that specify a time and materials project for a standard contract. Sage 300 is attempting to do the same, evidenced by the application's modular design. Note: You must enter a discount date before you can enter a discount amount. Sage 300 ERP (formerly Sage ERP Accpac) Accounts Payable allows you to automate your vendor and supplier payments. You can change the detail type until you add the invoice to the batch. Once the customer information is filled in, go to the Credit Cards tab, then select the New button at the bottom If the note applies to several invoices, or is issued on account (for example, as a purchase volume rebate), you do not enter an invoice number here. If you use retainage accounting and you selected the Retainage option for the invoice, you can also enter a retainage invoice, retainage credit note, or retainage debit note. Accounts Receivable displays the inventory account and description associated with the distribution code you entered for this detail. When you are ready to remove the account, you can use the Delete Inactive Records screen or the Customers screen to delete the account. In multicurrency ledgers, if you change the tax group to one that uses a different currency than the customer, you can choose whether to let the program calculate the tax reporting amount, and you can change the tax type, rate date, and exchange rate for the tax reporting currency. You can list documents by order number and for receipt application, and you can use the number as the reference or description in G/L transaction batches. Open, On Hold (if it was previously opened), or Completed (if it uses a Completed Project accounting method). This is the name of the salesperson from the salesperson record. If a discount is available, Accounts Receivable displays the invoice total net of the discount when you apply receipts to the invoice during the discount period.